Comparing Productboard vs Toggl Plan: Which Project Management Tool Is Right for You?

John Carter
November 3, 2023

As project managers, we understand the importance of having the right tools at our disposal. A good project management tool can make all the difference in streamlining processes, improving collaboration, and driving productivity. In this article, we will take a close look at two popular project management tools: Productboard and Toggl Plan. By comparing their features, benefits, and pricing structures, we hope to help you determine which tool is the right fit for your project management needs.

Understanding Project Management Tools

Project management tools are software applications designed to assist teams in planning, organizing, and executing projects efficiently. They provide a centralized platform where team members can collaborate, track progress, manage resources, and communicate seamlessly. These tools can be invaluable in bringing structure and clarity to complex projects, ensuring timelines are met, and objectives are achieved.

Project management tools have revolutionized the way teams work together to achieve project goals. With the advancement of technology, these tools have become increasingly sophisticated, offering a wide range of features and functionalities that enhance project management processes.

The Role of Project Management Tools

Project management tools play a crucial role in facilitating effective project management. They offer a range of functionalities that enable teams to stay organized, manage tasks and timelines, allocate resources efficiently, track progress, and communicate effectively. With the right tool in place, project managers can streamline their workflows, minimize errors, and maximize productivity.

One of the key roles of project management tools is to provide a centralized platform for collaboration. These tools allow team members to work together, regardless of their physical location, by providing features such as file sharing, team communication, and real-time updates. This level of collaboration ensures that everyone is on the same page and can contribute to the project's success.

Additionally, project management tools help project managers allocate resources effectively. By providing features for resource management, these tools enable project managers to assign team members, equipment, and materials to specific tasks. This ensures that resources are utilized optimally, reducing the risk of bottlenecks and delays.

Key Features of an Effective Project Management Tool

An effective project management tool should have a host of key features that cater to the specific needs of project managers:

  1. Task Management: The ability to create, assign, and track tasks is essential in ensuring that every aspect of the project is accounted for. Project management tools provide a user-friendly interface for creating and assigning tasks, as well as tracking their progress. This feature helps project managers stay organized and ensures that nothing falls through the cracks.
  2. Collaboration: Seamless collaboration features such as file sharing, team communication, and real-time updates are vital for effective teamwork. Project management tools offer a variety of collaboration features, including chat functionality, document sharing, and commenting capabilities. These features enable team members to work together efficiently, even when they are not physically present in the same location.
  3. Resource Management: Efficiently allocating and managing resources, including team members, equipment, and materials, is critical for project success. Project management tools provide features for resource management, allowing project managers to assign resources to specific tasks, track their availability, and ensure that they are utilized effectively. This helps prevent resource conflicts and ensures that the project stays on track.
  4. Time Tracking: The ability to track time spent on tasks helps project managers identify bottlenecks, measure productivity, and allocate resources more effectively. Project management tools offer time tracking features that allow team members to log their hours and provide project managers with valuable insights into how time is being spent. This feature helps project managers make informed decisions and optimize resource allocation.
  5. Reporting and Analytics: Robust reporting features provide valuable insights into project progress, team performance, and time and resource allocation. Project management tools generate reports and analytics that help project managers assess the project's health, identify areas for improvement, and make data-driven decisions. These reports provide a comprehensive overview of the project's status, allowing project managers to communicate progress to stakeholders effectively.

In conclusion, project management tools are essential for effective project management. They provide a centralized platform for collaboration, streamline workflows, and enhance productivity. With their key features and functionalities, these tools empower project managers to successfully plan, execute, and deliver projects on time and within budget.

An In-depth Look at Productboard

Productboard is a project management tool specifically designed for product managers. It provides a platform for product discovery, prioritization, and roadmapping, allowing product teams to align their efforts and deliver exceptional products to market.

Product managers play a crucial role in the success of a product. They are responsible for understanding customer needs, defining product requirements, and guiding the development process. However, managing all these tasks can be challenging without the right tools. This is where Productboard comes in.

Overview of Productboard

Productboard offers a comprehensive set of features that enable product managers to capture and centralize user feedback, prioritize features, create roadmaps, and collaborate with stakeholders. It allows product managers to gather ideas from various sources, categorize and prioritize them based on user needs, and visualize product roadmaps for effective planning and execution.

One of the key challenges product managers face is understanding what customers want. Productboard addresses this challenge by providing a user feedback capture feature. This feature integrates with various channels, such as customer support systems, social media platforms, and user forums, to collect valuable feedback. By capturing and centralizing user feedback, product managers can ensure that the voice of the customer is heard and taken into account during the product development process.

Key Features of Productboard

Productboard includes a range of features tailored to the needs of product managers:

  • User Feedback Capture: Productboard integrates with various channels to collect valuable user feedback, ensuring that the voice of the customer is heard. This feature allows product managers to gain insights into customer needs, pain points, and feature requests.
  • Feature Prioritization: With data-driven prioritization frameworks, product managers can identify the most valuable features to build and deliver to customers. Productboard provides tools to help product managers prioritize features based on factors such as customer impact, business value, and technical feasibility.
  • Roadmap Visualization: A roadmap feature allows product managers to create visual representations of their product plans, keeping stakeholders informed and aligned. Productboard provides customizable roadmap templates and drag-and-drop functionality, making it easy to create and update product roadmaps.
  • Product Analytics: Integration with analytics tools enables product teams to gather insights and data on user behavior, further informing product decisions. Productboard allows product managers to track key metrics, analyze user engagement, and measure the impact of product changes.
  • Collaboration and Communication: Productboard provides a collaborative workspace where teams can discuss ideas, share feedback, and stay connected. It offers features such as commenting, tagging, and task assignment, facilitating effective communication and collaboration among team members.

These features work together to streamline the product management process and empower product managers to make informed decisions.

Pros and Cons of Productboard

Like any project management tool, Productboard has its advantages and disadvantages:


  • Designed specifically for product managers, Productboard caters to the unique needs and challenges of this role. It provides a focused set of features that address the core responsibilities of product managers.
  • Provides comprehensive user feedback capture and prioritization features. By capturing and prioritizing user feedback, product managers can ensure that they are building features that meet customer needs and expectations.
  • Offers powerful roadmap visualization capabilities. Productboard's roadmap feature allows product managers to create visually appealing and informative roadmaps that can be easily shared with stakeholders.
  • Integrates with popular analytics tools for deeper product insights. By integrating with analytics tools, product managers can gather data on user behavior, track key metrics, and make data-driven decisions.


  • May have a steeper learning curve for teams new to product management tools. Productboard offers a rich set of features, which can be overwhelming for teams that are new to product management. However, with proper training and onboarding, teams can quickly get up to speed.
  • Does not offer some project management features outside of product discovery and roadmapping. While Productboard excels in product discovery and roadmapping, it may not have all the project management features that some teams require. However, it integrates with other project management tools, allowing teams to use Productboard alongside their existing tools.
  • Can be costly for small teams or organizations on a tight budget. The pricing structure of Productboard is based on the size of the team and the organization's needs. While it offers value for money, it may not be affordable for small teams or organizations with limited resources.

Pricing Structure of Productboard

Productboard offers several pricing plans based on the needs of different-sized teams and organizations. The plans range from the Starter plan, suitable for small teams, to the Enterprise plan, tailored for larger organizations with more advanced needs. Each plan offers various features and capabilities, and pricing is available on request.

Productboard understands that different teams have different requirements, and its pricing plans are designed to accommodate a wide range of needs and budgets.

An In-depth Look at Toggl Plan

Toggl Plan is a project management tool that focuses on simplicity and visual planning. It provides an intuitive and easy-to-use platform for teams to collaborate, manage their projects, and stay on track.

Overview of Toggl Plan

Toggl Plan offers a visually appealing and straightforward project management interface where teams can create timelines, add tasks, and track progress effortlessly. It allows teams to plan projects, allocate resources, and communicate seamlessly, all within a clean and intuitive user interface.

Key Features of Toggl Plan

Toggl Plan includes several key features that make it a popular choice among project managers:

  • Drag-and-Drop Planning: The intuitive interface allows teams to easily create and adjust project timelines by dragging and dropping tasks.
  • Collaborative Boards: Boards enable teams to visualize project progress, assign tasks, and communicate effectively.
  • Reporting and Analytics: Toggl Plan provides simple yet valuable reporting features to track project progress and team performance.
  • Resource Allocation: Teams can easily allocate resources and manage team availability, ensuring tasks are assigned to the right people.

Pros and Cons of Toggl Plan

Let's take a look at the pros and cons of using Toggl Plan:


  • Simple and user-friendly interface, making it easy for teams to get started without complex onboarding.
  • Visual planning provides teams with a clear overview of project timelines and tasks.
  • Effortless collaboration features facilitate effective communication and teamwork.
  • Offers reporting and analytics functionalities to track project progress and team performance.


  • May lack some advanced project management features required by larger or more complex projects.
  • Integration options may be limited compared to other project management tools.
  • Does not have dedicated features specific to product managers or product discovery.

Pricing Structure of Toggl Plan

Toggl Plan offers a range of pricing plans to accommodate different team sizes and project management needs. The plans include a Free plan, suitable for small teams with basic requirements, and the Team and Business plans, which offer advanced features such as advanced reporting, integrations, and priority support.

Comparing Productboard and Toggl Plan

Feature Comparison

When comparing Productboard and Toggl Plan, it is essential to assess their respective features to determine their suitability for your project management needs:

Productboard offers comprehensive features specifically designed for product managers, while Toggl Plan focuses on simplicity and visual planning. If you require robust product discovery and roadmapping capabilities, Productboard might be the better choice. On the other hand, if you prefer a streamlined and intuitive interface for visual project planning and resource allocation, Toggl Plan may be the more suitable option.

Pricing Comparison

Another crucial factor to consider is the pricing structure of each tool:

While both Productboard and Toggl Plan offer a range of pricing plans, Productboard tends to be more expensive, particularly for larger teams or organizations with more complex requirements. Toggl Plan, with its free plan and accessible pricing tiers, may be a more cost-effective solution for smaller teams or those on a tighter budget.

User Interface and Ease of Use

The user interface and ease of use can greatly impact how quickly teams can adopt and utilize the chosen project management tool:

Productboard and Toggl Plan both prioritize user-friendly interfaces and intuitive design. However, Toggl Plan's drag-and-drop planning and visual boards may offer a simpler and more visually appealing experience for teams seeking a straightforward project management solution.

In conclusion, when comparing Productboard and Toggl Plan, it is crucial to evaluate their features, pricing structures, and user interface to determine which tool aligns best with your project management needs. Productboard offers comprehensive product discovery and roadmapping features for product managers, while Toggl Plan focuses on simplicity and visual planning. Consider the specific requirements of your project and team, and choose the tool that empowers you to plan, execute, and deliver successful projects.